The regular meeting of Board of Directors of the FUNDY CIVIC CENTRE INC. was held at Wesley Hall on Wednesday, April 5th, 2017 beginning at 7:00pm.



Brenda Leask                                                     Town of Sussex

Doug O’Leary                                                     Parish of Studholm

Kirk Sabine, Vice-President                         Kingswood University

Nelson Ball                                                          Parish of Waterford

Raya Khedheri, Secretary                             Parish of Studholm

Shelly Vail                                                            Kingswood University

Barb Daley                                                          Parish of Cardwell

Alex Coffin                                                          Manager of Potash Corp Civic Centre

Jodi Totton-Cummings                                  Parish of Sussex

Patsy Shay                                                          Village of Sussex Corner




Nicole Clement                                                 Village of Sussex Corner

Bridget Ryan, Chair                                          Town of Sussex

Kevin Maillet, Treasurer                                                Town of Sussex



1.       CALL TO ORDER

Kirk Sabine, called the regular meeting to order at 7:00pm.


2.       Approval of Agenda

Nelson Ball requested to add LSD consideration to the Agenda.

It was moved by Doug O’Leary and seconded by Patsy Shay to adopt the revised agenda of the meeting from April 5, 2017.

                                                                                                                                      Motion 03-05-17-287-17-64 Carried


3.       Adoption of Minutes

Nelson approved to adopt the minutes from February 22nd and Patsy seconded the minutes.



                                                                                                                                 Motion 03-05-17-288-17-64 Carried




4.       General Manager’s Report

Alex Coffin gave an overview of his report including such items as the survey results noting that class numbers are up for the fitness classes. There is a swim meet on Saturday and while the triathlon is slow in registrations he hopes that number will increase.

The big news is the Cardiac Care rehabilitation which will be available now in Sussex once it begins at the Civic Centre.

Coralie Doiron has found full time work elsewhere and thus will not be doing any more accounting at the Civic center.


Financial Report

Due to Kevin Maillet’s absence, Alex gave an overview of the financial report to date. Such figures to note included that the total income is down 7.5% and 1.8% Membership income is down.

Alex will be emailing what he received in regards to the LSD assessments in 2016 versus 2017.

There is going to be a shift from Black and MacDonald to PMH due to ongoing issues with not being able to identify what the issues were in regards to the controls and the costs of ongoing need for consultation and repairs.

Alex discussed a fundraising campaign specifically for the climbing walls and then there was a significant talk about the punch cards and need to take out all the “free” passes which have been in circulation and the need for consistency for the payments from members etc.

There was also the sharing of a new price list for the Civic center memberships and passes etc.


Doug O’Leary motioned to accept the Manager’s report and Brenda Leask seconded the motion.


                                                                                                                                     Motion 03-05-17-289-17-64 Carried


Old Business

ShapeNet – things have been audited up until the end of January but there are still some issues with reconciling monetary differences between the center and ShapeNet.

Kirk mentioned his request to have the detailed financial report available for the board.


The public presentation committee for the LSD’s require a budget report to be able to make any type of requests or presentations. More input is needed in order to show the revenue is not there and to make any type of pleas for more support. There is a lack of clarity and without this information we can’t tell the LSD’s anything. Thus, this committee cannot move ahead until this is provided.


In regards to LSD funding, the amount has been deposited but there was a discussion of whether this money should be going back into the capital fund that was borrowed, despite the substantial deficit in the operating account.


Doug motioned that we take $10 000 from our operating account and put it back into our capital account with a balance remaining in this capital account of $20 000at all times. This money is to stay in the Capital Fund unless a board meeting is held to make any other decisions. Nelson seconded this motion.

                                                                                                                                      Motion 03-05-17-290-17-64 Carried



Another issue that was discussed was the lack of any credit card available for use through the Civic Center. Alex often uses his own person credit card for expenditures.


Nelson moved that we direct Alex to look into accessing a credit card for the sole use of business by Alex Coffin only. This motion was seconded by Doug O’Leary.


Motion 03-05-17-291-17-64 Carried





-The cabinet is now in the civic centre for all minutes to be filed. Alex has a key and Raya will need one as well now.

-Also, the newly revised by-laws will be sent out to all board members now that they have been approved and finalized.

-The climbing wall project was updated including design and planning issues. There is still a need to raise $20 000 to complete the project as SACFI has promised $5000 if the funding can be secured.

-Some discussion of grants such as Canada 150 might help with such projects.


New Business

The nominating committee of 3 directors was established to be able to look at any openings in the Board and qualifications etc. of any potential candidates.  The members thus far are Patsy Shay, Barb Daley, Shelly Vail, and Bridget Ryan.



                *Next meeting will be April 26th at 7pm.